Sponsorship Information & Registration

Please click here for full details of the sponsor packages and opportunities available at this year’s conference. For more information please contact Lucy Jones (jones@acc.com)

Information for confirmed sponsors

All sponsor registration and attendee matters will be handled through the sponsoring organisation’s primary contact as designated on the form circulated with the sponsorship contract. The primary contact will be sent full exhibition guidelines, including complete logistical information, delivery details and AV order forms.

Logistics will be coordinated by ACC Europe and Judy Lane ICS, the contracted conference management team. If there are any changes to the primary contact information, please notify Lucy Jones (jones@acc.com) and Esther Meneses (esther@judylaneics.com)

Sponsor passes

The number of passes per sponsor is allocated according to the sponsorship level, and may not be altered:

  • Tier 1 Sponsors receive 4 passes = 3 Full Access, 1 Exhibit Only Access
  • Tier 1 Sponsors with a Law Lab add on receive 5 passes = 4 Full Access, 1 Exhibit Only Access
  • Tier 2 Sponsors receive 3 passes = 2 Full Access, 1 Exhibit Only Access
  • Tier 2 Sponsors with a Law Lab add on receive 4 passes = 3 Full Access, 1 Exhibit Only Access
  • Law Lab Sponsors receive 3 passes = 2 Full Access, 1 Exhibit Only Access

NOTE: If a sponsoring organisation is sending a speaker (designated Sponsor Speaker) to present at one of the sessions, that speaker must be registered under one of the Full Access passes allocated to the sponsor. Full Access passes provide access to:

  • Welcome reception on Sunday 20 May
  • Attendance at the conference sessions (unless designated for in-house counsel only)
  • Breakfast, buffet lunch and coffee breaks on Monday 21 and Tuesday 22 May
  • Conference dinner on Monday 21 May at the Palais Brongiart Please note: the deadline for booking dinner places is 30 April with a limit of one ticket per Full Access pass and places will only be allocated upon request
  • Any available speakers’ presentations and background materials

Exhibit Only Access passes provide access to all events held in the exhibition hall:

  • Welcome reception on Sunday 20 May
  • Breakfast, buffet lunch and coffee breaks on Monday 21 and Tuesday 22 May

Holders of Exhibit Only Access passes may purchase one place for the conference dinner (price €230), subject to availability. Access to conference sessions is not permitted on Exhibit Only Access passes. All passes are for the exclusive use of the sponsoring organisation and may not be given to customers or allied businesses without the approval of both ACC and ACC Europe. Each sponsor badge will indicate whether it is a Full Access or Exhibit Only Access pass. Each badge should be collected at the conference registration desk by the individual whose name it bears. Badges must be worn at all times and will be scanned at session entry and at the dinner.

Sponsor registration

All sponsor attendees must register for the conference by completing the sponsor registration form in its entirety. Please note that a separate registration form is required for each attendee and must indicate whether the attendee is Full Access, Exhibit Only Access or Sponsor Speaker.

For sponsors/exhibitors registration codes, please contact: esther@judylaneics.com

An email confirming the registration status will be sent to each attendee.

Sponsor registration must be completed by Friday 13 April 2018.

Exhibition hall information

The exhibition hall will be located in the Level 0 (ground floor) at the Conference Center of the Paris Marriott Rive Gauche Hotel. Delivery information will be provided to primary contacts of sponsoring organisations.

Exhibition set-up is 1400 -1630 on Sunday 20 May. Set-up must be completed by 1630 in time for the welcome reception that will take place in the exhibition hall.

Opening hours are as follows:
Sunday 20 May: 1730 – 1900
Monday 21 May: 0730 – 1715
Tuesday 22 May: 0745 – 1400

Exhibition dismantle is from 1400 on Tuesday 22 May.

Please note that the exhibition is table top only. Full guidelines for set up will be provided to primary contact.

Lists of attendees

Pre-conference lists of attendees who have agreed to share their personal data with sponsors will be distributed to the sponsor primary contact on 20 April and 4 May. A post-conference attendee list will be distributed on 5 June.

Please note that these lists will not include email addresses or telephone numbers, in accordance with European data privacy regulations. All lists will be distributed, as PDF, via email.

Accommodation

Sponsoring organisations may book accommodation at the Paris Marriott Rive Gauche Hotel & Conference Center, the conference venue, on the sponsor registration form (first-come, first-served basis).

For accommodation information please contact office@judylaneics.com

Sponsors are requested not to reproduce ACC/ACC Europe or Annual Conference logos unless authorised in writing by ACC/ACC Europe. Neither should any endorsement by ACC/ACC Europe be made of your products or services. 

If you have any queries about your participation as a sponsor please contact Esther Meneses – esther@judylaneics.com